| Date Posted: | Oct 15, 2024 |
Job Description
The Thames Valley District School Board (TVDSB) is the fourth largest school board in Ontario and a major employer in one of Canada’s fastest growing regions. Our inclusive and diverse board serves 84,000 students and employs nearly 14,000 staff across the City of London, Elgin, Middlesex and Oxford Counties, Chippewas of the Thames First Nation, Munsee-Delaware Nation and Oneida Nation of the Thames. We offer competitive benefits including a pension program and comprehensive mental health and well-being support. Best of all, every role at TVDSB directly supports the success of children and families in YOUR community. Join TVDSB to build each student's tomorrow, every day!
Administrative Assistant Planning
(Hybrid position)
JOB TITLE: Administrative Assistant, Planning
LOCATION: Facility Services
SALARY RANGE: $52,460 - $69,377
HIRING RANGE: $52,460 - $66,957
DATE OF VACANCY: As soon as possible
APPLICATION DEADLINE: 2024 October 24
POSITION SUMMARY:
The Administrative Assistant, Planning provides analytical and administrative support to the Manager of Planning and department team including the Capital Planning Coordination Committee. The incumbent is responsible for the coordination of the capital planning mandate including but not limited to interdepartmental collaboration related to various planning initiatives, public consultation, municipal partner meetings and collaboration with community organizations in a highly confidential environment.
KEY RESPONSIBILITIES:
First consideration will be given to permanent members of The Association of Administrative, Professional and Support Personnel (AAPSP).
The recruitment process requires a criminal background check for work with vulnerable persons.
Please note it is the responsibility of the applicant to ensure that the application is received by Human Resources on or before the deadline date.
If you were educated outside of Canada, you must have your certificates and/or diplomas or degrees assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job. The Alliance of Credential Evaluation Services of Canada is a membership organization that offers fair and credible academic credential assessment services in Canada. (NOTE: This is different from translating credentials into English).
The Thames Valley District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Thames Valley District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources team member indicated below of the nature of any accommodation(s) that you require.
Please use the "APPLY FOR THIS POSITION" link below to submit your electronic application. Only applications submitted using this link will be considered.
A. Torchia, Staffing Specialist, Human Resources
We thank all applicants, however, only those selected for an interview will be contacted.
Administrative Assistant Planning
(Hybrid position)
JOB TITLE: Administrative Assistant, Planning
LOCATION: Facility Services
SALARY RANGE: $52,460 - $69,377
HIRING RANGE: $52,460 - $66,957
DATE OF VACANCY: As soon as possible
APPLICATION DEADLINE: 2024 October 24
POSITION SUMMARY:
The Administrative Assistant, Planning provides analytical and administrative support to the Manager of Planning and department team including the Capital Planning Coordination Committee. The incumbent is responsible for the coordination of the capital planning mandate including but not limited to interdepartmental collaboration related to various planning initiatives, public consultation, municipal partner meetings and collaboration with community organizations in a highly confidential environment.
KEY RESPONSIBILITIES:
- Respond to inquiries, communicate direction on behalf of Manager and take action or redirect as necessary
- Coordination of the capital planning mandate
- Provide administrative coordination and support for the department
- Administrator for department purchasing cards and phone bill maintenance
- Organize meetings, training sessions and other departmental initiatives as required
- prepare agendas and record meeting minutes
- Direct calls and provide information act as a liaison on behalf of the Manager to various stakeholders
- Liaise with community partners and municipal staff
- Act as the point of contact for community collaboration meetings and attendance area reviews
- Provide internal and external parties information regarding TVARRIS, Share Point, Organizational structure, etc.
- Coordinate with both internal and external stakeholders to arrange weekly meetings and conference calls
- Coordinate onboarding of new employees into planning department
- Participate in public communication improvement meetings
- Ensure website information is kept up to date
- Coordinate tours to schools in conjunction with other departments
- Liaise with external consultants for payment, invoicing, and schedule coordination
- Process departmental purchasing card transactions
- Review, prepare and distribute correspondence, agendas, and take meeting minutes and process departmental mail, including but not limited to scanning of planning and other
- Work closely with Business Services for Admin Council reports, information relaying for Trustees, and meeting scheduling
- Organize monthly team building events
- Provide general administrative and secretarial support to the Manager and department, and act as backup for the Executive Assistant, Facility Services and Capital Planning
- Participate in other departmental tasks as assigned
- Strong organizational, analytical and problem-solving skills
- Proficient in computer systems such as Outlook 365, MS Office Suite, etc.
- Excellent interpersonal skills with effective communication skills, both orally and in writing
- Ability to work both independently and part of a team
- Provide a high standard of customer service, responding to inquiries and concerns with respect and professionalism
- Successful completion of a one (1) year post secondary program in Business, Office Administration or equivalent
- Three (3) years of recent, related experience
First consideration will be given to permanent members of The Association of Administrative, Professional and Support Personnel (AAPSP).
The recruitment process requires a criminal background check for work with vulnerable persons.
Please note it is the responsibility of the applicant to ensure that the application is received by Human Resources on or before the deadline date.
If you were educated outside of Canada, you must have your certificates and/or diplomas or degrees assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job. The Alliance of Credential Evaluation Services of Canada is a membership organization that offers fair and credible academic credential assessment services in Canada. (NOTE: This is different from translating credentials into English).
The Thames Valley District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Thames Valley District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources team member indicated below of the nature of any accommodation(s) that you require.
Please use the "APPLY FOR THIS POSITION" link below to submit your electronic application. Only applications submitted using this link will be considered.
A. Torchia, Staffing Specialist, Human Resources
We thank all applicants, however, only those selected for an interview will be contacted.
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